Senior Administrator

Senior Administrator
Collection Projects and Resources
Full-time, 41 hours per week (including one hour paid lunch break)
Fixed term for 6 months.
£29,399 per annum
Application deadline: 12pm (midday) on Tuesday, 16 July 2024

About the role:
The postholder will work as part of a central administrative team to provide excellent office management and administrative support to staff and departments within the collection directorate.

Key areas of responsibility:
• Manage and deliver administrative support for designated departments and teams, prioritising competing demands on time with Heads of Department and the Administration Manager(s).
• Manage and monitor budgets, travel approval insurance, risk assessments and visas, scheduling, department meetings, internal communications, and events.
• Line manages a team of Administrators.
• Assist the Administration Manager(s) in acting as a liaison point for capital and maintenance projects.
• Ensure any maintenance issues concerning office spaces are reported to the service desk and monitor completion of relevant tasks.
• Work flexibly across the departments in each area to deliver financial processing, internal reporting, responses to enquiries, office management and health and fire safety compliance.

About you:
• Ability to draft documents and take minutes.
• Ability to synthesise and report on information orally and in writing.
• Ability to maintain effective administrative procedures.
• Experience of financial administration.
• Confident user of ICT.
• Excellent co-ordination and time management.
• Ability to manage competing demands changing priorities and requirements.
• Attention to detail.
• Excellent communication skills, both written and verbal.
• Skilled influencer and negotiator with effective interpersonal skills.
• Diplomatic.
• Flexible approach to changing priorities and requirements.

About the British Museum:
Founded in 1753, the British Museum’s remarkable collection spans over two million years of human history and culture. The Museum is a leading visitor attraction, and its world-famous collection includes the Rosetta Stone, Egyptian mummies, the Sutton-Hoo finds, and the Lewis Chessmen.

The Museum also holds an extensive collection of prints and drawings spanning 600 years, including works by the greatest graphic artists Dürer, Michelangelo and Rembrandt.

You can view a selection of our impressive collection of prints and drawings in our virtual gallery.

The Museum offers a competitive benefits package including:

• Generous annual leave allowance of 25 days (rising to 30 days after 10 years’ service) plus 2.5 privilege days and plus bank holidays.
• Membership of the civil service defined benefit pension scheme (find out here what benefits a civil service pension provides).
• Free entry to a wide range of museums and exhibitions
• Participation in private and public Museum activities, including talks by leading curators from around the world and behind-the-scenes opportunities to learn how museums care for and manage their extraordinary collections.
• Interest-free travel, bicycle, and rental deposit loans
• Professional and personal development opportunities
• Employee Assistance Programme
• Discounts on food and gift shop purchases

Additional details:
For more information about this role, please see the job description.

If you have any additional needs that we should be aware of to support you with your application, please provide details to [email protected].

We have a legal responsibility to ensure that employees have the right to work in the UK. If you currently do not hold the right to work in the UK, we can only sponsor a limited number of roles that meet eligibility criteria. To offer a sponsorship, the job role you apply needs to be in the list of eligible occupations: https://www.gov.uk/government/publications/skilled-worker-visa-eligible-occupations. Additionally (with some limited exceptions), the role will need to meet the minimum salary threshold of £38,700 or the going rate for the job, whichever is the highest. You can find more information here: https://www.gov.uk/skilled-worker-visa/your-job

The British Museum is committed to promoting equality of opportunity for all staff and job applicants. We aim to create a working environment in which all individuals can make best use of their skills, free from unlawful discrimination or harassment. We value the benefits that a diverse workforce brings to a museum which represents world culture. The Museum is committed to ensuring that no job applicant suffers unlawful discrimination because of any protected characteristics. Our recruitment procedures aim to ensure that individuals are treated because of their relevant knowledge, skills, and experience.

We offer a flexible way of working scheme that allows our employees to work remotely in a way that suits them and the organisation. We welcome questions and conversations at interview stage about how flexible working could work for you. We would typically see this role as working on site about xxx days a week.

The Museum also adheres to the HMG Baseline Personnel Security Standard (BPSS) for pre-employment screening of Civil Servants.

Museum Website: https://bmrecruit.ciphr-irecruit.com/templates/CIPHR/job_list.aspx