Inventory Manager

Inventory Manager
Collection Care
Full-time
Fixed term (3 years)
£33,368 per annum
Application deadline: 12pm (midday) on Friday 19 July 2024

About the role:
The postholder will manage and review quality standards for basic inventory data, terminology, new records, and bulk uploads in the Museum’s Collection Management System (MI+) in compliance with licences, legal requirements, and statutory obligations.
The primary focus of this role will be to establish a comprehensive framework of large-scale collection audits in order to maintain record quality, and thereby collection security and accountability in the long term. The postholder will also provide MI+ support to the Registration Project, developing training sessions, supplying advice and practical help, monitoring the overall progress of figures against the target, and analysing the quality and state of completion of the records.

Key areas of responsibility:
• Set and monitor data standards and terminology in the Collection Management System and quality assurance of inventory level records, mandatory fields, locations, and process and procedure records in collaboration with the Inventory Manager and Catalogue Manager.
• Co-ordinate and deliver a programme of data entry for backlogs and data and terminology improvement tasks working with stakeholders.
• Support the development and implementation of Collection Management System upgrades and relevant system modules and workflows, monitoring issues, safeguarding data integrity, and completing bug fixes and enhancements in the Collection Management System.
• Ensure compliance with licences, legal requirements, and statutory obligations, e.g., H&S, Human Tissue Act and Firearms Licence requirements.
• Work with stakeholders to manage and maintain an ongoing prioritised programme of collection audits and supporting ad hoc audit requests as appropriate.
• Support backlog registration and record improvement by performing batch edits and other tasks such as ensuring new records and bulk uploads are committed successfully.
• Line Manage the Inventory Coordinators.

About you:
• IT literate with proficiency in Excel and Word and in collections databases (data entry, retrieval, and terminology issues)
• Thorough understanding and knowledge of the UK collection management documentation standard (SPECTRUM)
• Experience of Collection Management System(s)
• Knowledge of museum and cultural sector
• Excellent time management
• Ability to plan and prioritise effectively.
• Experience of monitoring targets, and working to deadlines
• Excellent communication skills
• A flexible approach to work and the ability to maintain the role under pressure.
• Good attention to detail
• Articulate, persuasive, flexible communicator, with effective interpersonal skills.
• Ability to work within a variety of different teams.

About the British Museum:

Founded in 1753, the British Museum’s remarkable collection spans over two million years of human history and culture. The Museum is a leading visitor attraction, and its world-famous collection includes the Rosetta Stone, Egyptian mummies, the Sutton-Hoo finds, and the Lewis Chessmen. The Museum also holds an extensive collection of prints and drawings spanning 600 years, including works by the greatest graphic artists Dürer, Michelangelo and Rembrandt.

The Museum offers a competitive benefits package including:
• Membership of the civil service pension scheme
• Free entry to a wide range of museums and exhibitions
• Participation in private and public Museum activities, including talks by leading curators from around the world and behind-the-scenes opportunities to learn how museums care for and manage their extraordinary collections.
• Generous annual leave allowance
• Interest-free travel, bicycle, and rental deposit loans
• Professional and personal development opportunities
• Employee Assistance Programme
• Discounts on food and gift shop purchases

Additional details:
For more information about this role, please see the job description.
If you have any additional needs that we should be aware of in order to support you with your application, please provide details to [email protected].

We have a legal responsibility to ensure that employees have the right to work in the UK. If you currently do not hold the right to work in the UK, we can only sponsor a limited number of roles that meet eligibility criteria. To offer a sponsorship, the job role you apply needs to be in the list of eligible occupations: https://www.gov.uk/government/publications/skilled-worker-visa-eligible-occupations. Additionally (with some limited exceptions), the role will need to meet the minimum salary threshold of £38,700 or the going rate for the job, whichever is the highest. You can find more information here: https://www.gov.uk/skilled-worker-visa/your-job

The British Museum is committed to promoting equality of opportunity for all staff and job applicants. We aim to create a working environment in which all individuals can make best use of their skills, free from unlawful discrimination or harassment. We value the benefits that a diverse workforce brings to a museum which represents world culture. The Museum is committed to ensuring that no job applicant suffers unlawful discrimination because of any protected characteristics. Our recruitment procedures aim to ensure that individuals are treated because of their relevant knowledge, skills, and experience.

The Museum adheres to the HMG Baseline Personnel Security Standard (BPSS) for pre-employment screening of Civil Servants.

Museum Website: https://bmrecruit.ciphr-irecruit.com//templates/CIPHR/jobdetail_7324.aspx