Inventory Coordinator

About the role:
Support the quality control of data standards for basic inventory records, terminology, new records, and bulk uploads in the Museum’s Collection Management System (MI+) in compliance with licences, legal requirements, and statutory obligations.

Please note we are recruiting two candidates for this position.

Key areas of responsibility:
• Support the monitoring of data standards and terminology in the Collection Management System and quality assurance of inventory level records, mandatory fields, locations, and process and procedure records in collaboration with the Inventory Manager and Catalogue Manager.
• Support the programme of data entry for backlogs and data and terminology improvement tasks working with stakeholders.
• Support the development and implementation of Collection Management System upgrades and relevant system modules and workflows, monitoring issues, safeguarding data integrity, and completing bug fixes and enhancements in the Collection Management System.
• Ensure compliance with licences, legal requirements, and statutory obligations, e.g. H&S, Human Tissue Act and Firearms Licence requirements.
• Assist in maintaining an ongoing prioritised programme of collection audits and supporting ad hoc audit requests as appropriate.

About you:
• Educated to A Level standard or with equivalent experience.
• IT literate with proficiency in Excel and Word and high levels of proficiency in collections databases (data entry, retrieval, and terminology issues)
• Understanding and knowledge of the UK collection management documentation standard (SPECTRUM)
• Experienced user of Collection Management System(s)
• Knowledge of museum and cultural sector
• Worked on documentation backlogs or cataloguing project.
• Management of small projects
• Excellent communication skills, both written and verbal
• Experience of working in a museum/gallery or related organisation (Desirable)
• Understanding of different documentation systems (Desirable)

About the British Museum:
Founded in 1753, the British Museum’s remarkable collection spans over two million years of human history and culture. The Museum is one of the leading visitor attractions and its world-famous collection includes the Rosetta Stone, the Parthenon sculptures, Egyptian mummies, the Admonitions Scroll, and the Amaravati sculptures.

The Museum offers a competitive benefits package including:

• Generous annual leave allowance of 25 days (rising to 30 days after 10 years’ service) plus 2.5 privilege days and plus bank holidays.
• Membership of the civil service defined benefit pension scheme (find out here what benefits a civil service pension provides).
• Free entry to a wide range of museums and exhibitions
• Participation in private and public Museum activities, including talks by leading curators from around the world and behind-the-scenes opportunities to learn how museums care for and manage their extraordinary collections.
• Interest-free travel, bicycle, and rental deposit loans
• Professional and personal development opportunities
• Employee Assistance Programme
• Discounts on food and gift shop purchases

Additional details:
For more information about this role, please see the job description.
If you have any additional needs that we should be aware of in order to support you with your application, please provide details to [email protected].

The British Museum is committed to promoting equality of opportunity for all staff and job applicants. We aim to create a working environment in which all individuals can make best use of their skills, free from unlawful discrimination or harassment. We value the benefits that a diverse workforce brings to a Museum which represents world culture. The Museum is committed to ensuring that no job applicant suffers unlawful discrimination because of any protected characteristics. Our recruitment procedures aim to ensure that individuals are treated because of their relevant knowledge, skills, and experience.

The Museum also adheres to the HMG Baseline Personnel Security Standard (BPSS) for pre-employment screening of Civil Servants.

Museum Website: https://bmrecruit.ciphr-irecruit.com//templates/CIPHR/jobdetail_7325.aspx