Collections Documentation Officer - Fixed Term Contract

Collections Management System (CMS)
• Support the Collection Systems Project Manager with devising the Collection-wide Improvement Plan for object data records, including the new CMS scoping exercise and quarterly project reports.
• Undertake and assist the review of the Collection’s object data records, to result in recommendations for agreed baseline standards for improvements across all object data records.
• Undertake data checking and cleaning of object data records, to ensure consistency and accuracy of information across all mandatory fields in conformity with Spectrum standards throughout the collection.
• Working within a small team, lead targeted physical audits, on site and off site and undertake reconciliation of object records following these audits.
• Reviewing and reconciling any documentation backlogs, ensuring mandatory fields are accurate, using all available catalogues, research, archives and existing publications.
• Investigating documentation queries, e.g. reconciling existing objects with existing documentation.
• Checking and updating object descriptions and numbering on the CMS in consultation with specialist Museum staff.
• Ensure through close co-operation with Collection Registrar and Collection Systems Project Manager that agreed museum data standards are adhered to across the updates to the CMS.
• Liaise with Zetcom and the IT department as required, supporting the Collection Systems Project Manager on infrastructure issues.
• Supervise the work of the Collections Documentation and Digitisation Trainees.

Standards
• Conforming with collection documentation standards as specified by Spectrum, the Collections Management Procedures Manual and sector standards.
• Handle all objects safely with the utmost of care and to museum standards. sure all material is handled safely with the utmost of care and to museum standards.

Museum Website: https://www.wallacecollection.org/about-us/join-team/