Finance Co-ordinator (AAM and Sales Ledger)

Duties will include:

Working with the American Air Museum in Britain (AAMiB):, a Not-for-Profit US 503(c) charity set up to raise funds for the American Air Museum at IWM Duxford

Pay US suppliers for goods and services invoices from the dollar accounts, update AAM records in Excel and enter invoice payments on the D365 finance system, ensuring payments are made in a timely and accurate fashion. Liaison with AAM suppliers to resolve any queries. Ensure that each bank account has sufficient funds to pay expenditures that are processed through.
Check and pay US employee expenses, updating AAM records in Excel and entering expense payments on D365 finance system. Additionally reconciling the US company credit card.
Check and reconcile deposits received in the US dollar bank account from the AAM Direct Mail Campaign and other donors, with deposit logs received from AAM US staff, and record on the D365 finance system. On a monthly basis, ensure that income records from the AAM US staff reconcile with D365.

Income working with the Sales Ledger Co-ordinator:

On a weekly basis, check and enter shop and admission sales for all IWM sites on D365 finance system. Promptly challenging and resolving any related shop and admission chargebacks received.
Check and enter IWMD and IWMN Customer Services weekly sales on to D365 finance system.
Bank and record receipts on to the D365 finance system under the appropriate account codes, for all income types and entities, and provide reports when requested.

Air Show Support helping Financial Controls with the preparation, counting, banking and reconciliation process within the agreed Museum procedures, to include:

Prepare a task list for preparation of paperwork and equipment required before each Air Show.
Check stock of consumables, and order extra if required. 
Arrange and oversee contracts for lease of portable GPRS card terminals required.

Air Show Post Air Show Banking and Reconciliation:

Record card payments and any product stock issued.
Reconcile sales with banking and complete cashing up workbook.
Create and send reports to Financial Controls and Retail & Admissions, to update the appropriate till systems with sales and other report profiles.

For a full list of duties and the person specification (which your application will be marked against) please view the Job Description.

Please apply to this position via the IWM jobs page.

Museum Website: https://imperialwarmuseums.tal.net/vx/appcentre-ext/brand-4/spa-1/candidate/so/pm/1/pl/3/opp/479-Finance-Co-ordinator-AAM-and-Sales-Ledger/en-GB