Collections Documentation Officer - Fixed Term Contract

Collections Management System (CMS)
• Support the Collection Systems Project Manager with devising the Collection-wide Improvement Plan for object data records, including the new CMS scoping exercise and quarterly project reports.
• Undertake data checking and cleaning of object data records, to ensure consistency and accuracy of documentation across all mandatory fields and preparing data for migration, including identifying data structures, mapping fields between systems, and ensuring Spectrum 5.1 compliance.
• Working within a small team, lead targeted physical audits, on site and off site and undertake reconciliation of object records following these audits.
• Reviewing and reconciling any documentation backlogs, ensuring mandatory fields are accurate, using all available catalogues, research, archives and existing publications.
• Checking and updating object descriptions and numbering on the CMS in consultation with specialist Museum staff.
• Ensure through close co-operation with Collection Registrar and Collection Systems Project Manager that agreed museum data standards are adhered to across the updates to the CMS.
• Conduct pre-migration audits and post-migration data reconciliation to verify the accuracy of transferred data and system functionality.
• Assist in CMS configuration, testing, and user training as part of the migration implementation phase.
• Supervise the Collections Documentation and Digitisation Trainees.

Standards
• Conforming with collection documentation standards as specified by Spectrum, the Collections Management Procedures Manual and sector standards.
• Handle all objects safely with the utmost of care and to museum standards.

Museum Website: https://www.wallacecollection.org/about-us/join-team/