Administrator

Administrator
Information Services
Full-time
Fixed term (until 31 July 2026)
£28,144 per annum
Application deadline: 12pm (midday) on Friday 10 January 2025

Are you looking for an opportunity to make a significant impact on one of the world's most esteemed institutions? If you're motivated, detail-oriented, and ready to contribute to the success of our Information Services (IS) department, we invite you to join us as an IS Administrator.

About the role:

As the IS Administrator, you will play a crucial role in supporting the efficient functioning of our Information Services department. Your responsibilities will encompass a range of administrative tasks, including financial administration, office management, and reporting.

Joining a friendly team with a dynamic work environment your attention to detail and organisational skills will make a significant impact. You will have the opportunity collaborate with diverse teams and gain exposure to various aspects of administrative management.

Key areas of responsibility:

• Financial Administrative Support: Assist project and operational teams by managing financial tasks such as ordering IT equipment, software, and general supplies. Handle invoices, expenses, travel claims, and supplier inquiries. Take charge of the Government Procurement Card.
• Office Administration: Maintain smooth office operations by managing various tasks including stock keeping, document management, communication coordination, and information dissemination.
• Performance Reporting: Collaborate with teams to provide performance reports, progress updates, and measurements against KPIs. Assist in creating visual aids to effectively communicate progress.
• Office Organisation: Manage office space, storage, and desk space standards to ensure a productive and organised work environment.
• Meeting Support: Provide administrative support for meetings, including the production of minutes.

About you:

• Educated to GCSE level or equivalent.
• Relevant administrative experience including supporting the processing of orders and invoices.
• Relevant experience in writing basic business documents such as meeting minutes, briefing notes or desk procedures.
• Able to work to tight time and delivery deadlines and pressures associated with the Information Services support service.
• Good time management, oral and written communication skills and strong attention to detail.

About the British Museum:

Founded in 1753, the British Museum’s remarkable collection spans over two million years of human history and culture. The Museum is a leading visitor attraction, and its world-famous collection includes the Rosetta Stone, Egyptian mummies, the Sutton-Hoo finds, and the Lewis Chessmen. The Museum also holds an extensive collection of prints and drawings spanning 600 years, including works by the greatest graphic artists such as Dürer, Michelangelo and Rembrandt.

You can view a selection of our impressive collection of prints and drawings in our virtual gallery.

The Museum offers a competitive benefits package including:

• Generous annual leave allowance of 25 days (rising to 30 days after 10 years’ service) plus 2.5 privilege days and plus bank holidays
• Membership of the civil service defined benefit pension scheme (find out here what benefits a civil service pension provides).
• Free entry to a wide range of museums and exhibitions
• Participation in private and public Museum activities, including talks by leading curators from around the world and behind-the-scenes opportunities to learn how museums care for and manage their extraordinary collections
• Interest-free travel, bicycle and rental deposit loans
• Professional and personal development opportunities
• Employee Assistance Programme
• Discounts on food and gift shop purchases

Additional details:

For more information about this role, please see the job description.

If you have any additional needs that we should be aware of in order to support you with your application, please provide details to [email protected].

The British Museum is committed to promoting equality of opportunity for all staff and job applicants. We aim to create a working environment in which all individuals can make best use of their skills, free from unlawful discrimination or harassment. We value the benefits that a diverse workforce brings to a Museum which represents world culture. The Museum is committed to ensuring that no job applicant suffers unlawful discrimination because of any protected characteristics. Our recruitment procedures aim to ensure that individuals are treated because of their relevant knowledge, skills and experience.

We are also currently piloting a flexible way of working that allows our employees to work remotely in a way that suits them and the organisation. We welcome questions and conversations at interview stage and how flexible working could work for you.

The Museum adheres to the HMG Baseline Personnel Security Standard (BPSS) for pre-employment screening of Civil Servants.

Museum Website: https://bmrecruit.ciphr-irecruit.com//templates/CIPHR/jobdetail_7832.aspx