Administrator

About the role:
To effectively manage the organisation, paperwork and operations to support delivering commercial events and filming; ensuring the users, both internal and external; receive a consistent high level of service. Liaise with clients and suppliers to identify their requirements whilst managing the support services to meet those requirements. Ensure all paperwork and clearances have been completed and filed to enable smooth operational delivery of events.

As an Administrator in the Commercial Hire department, you will be responsible for effectively managing the organisation, paperwork, and operations to support the delivery of commercial events and filming. You will ensure both internal and external users receive a consistently high level of service. You will liaise with clients and suppliers to identify their requirements while managing the support services to meet those needs. Additionally, you will ensure that all paperwork and clearances are completed and filed to enable the smooth operational delivery of events.

Key areas of responsibility:
• Manage, plan and organise the event operation throughout the Museum event spaces dealing with a wide range of stakeholders and suppliers.
• Operate to British Museum standards and procedures in accordance with the client’s specific requirements.
• Involvement with operations processes, such as Event and Security Briefs, Risk Assessments, PTW’s, scheduling and booking Contractor’s Desk Vehicle gate deliveries by suppliers and clients
• Manage operations when needed as main contact for stakeholders while Event delivery team is on the ground
• Liaise with IS, AV, PFM and Security departments on a regular basis to ensure smooth delivery of events and create pro-active solutions to building works and service issues that may affect delivery of events and filming.

About you:
• A-Level or equivalent
• O-Level / GCSE & equivalent Maths & English
• Experience of coordinating conferences or events, with the ability to coordinate associated support services.
• Experience of dealing with health and safety issues
• Computer Literate
• Some project management experience
• Excellent client/customer management
• The ability to manage a number of tasks or events at the same time.
• Ability to liaise with a range of different people including external clients and suppliers whilst also dealing with the needs of internal contacts of all levels
• Ability to work independently and in a team
• Clear communicator

About the British Museum:
Founded in 1753, the British Museum’s remarkable collection spans over two million years of human history and culture. The Museum is a leading visitor attraction, and its world-famous collection includes the Rosetta Stone, Egyptian mummies, the Sutton-Hoo finds, and the Lewis Chessmen. The Museum also holds an extensive collection of prints and drawings spanning 600 years, including works by the greatest graphic artists such as Dürer, Michelangelo and Rembrandt.

You can view a selection of our impressive collection of prints and drawings in our virtual gallery.

The Museum offers a competitive benefits package including:

• Generous annual leave allowance of 25 days (rising to 30 days after 10 years’ service) plus 2.5 privilege days and plus bank holidays.
• Membership of the civil service defined benefit pension scheme (find out here what benefits a civil service pension provides).
• Free entry to a wide range of museums and exhibitions
• Participation in private and public Museum activities, including talks by leading curators from around the world and behind-the-scenes opportunities to learn how museums care for and manage their extraordinary collections.
• Interest-free travel, bicycle, and rental deposit loans
• Professional and personal development opportunities
• Employee Assistance Programme
• Discounts on food and gift shop purchases

Additional details:
For more information about this role, please see the job description.
If you have any additional needs that we should be aware of to support you with your application, please provide details to [email protected].

We have a legal responsibility to ensure that employees have the right to work in the UK. If you currently do not hold the right to work in the UK, we can only sponsor a limited number of roles that meet eligibility criteria. To offer a sponsorship, the job role you apply needs to be in the list of eligible occupations: https://www.gov.uk/government/publications/skilled-worker-visa-eligible-occupations. Additionally (with some limited exceptions), the role will need to meet the minimum salary threshold of £38,700 or the going rate for the job, whichever is the highest. You can find more information here: https://www.gov.uk/skilled-worker-visa/your-job

The British Museum is committed to promoting equality of opportunity for all staff and job applicants. We aim to create a working environment in which all individuals can make best use of their skills, free from unlawful discrimination or harassment. We value the benefits that a diverse workforce brings to a museum which represents world culture. The Museum is committed to ensuring that no job applicant suffers unlawful discrimination because of any protected characteristics. Our recruitment procedures aim to ensure that individuals are treated because of their relevant knowledge, skills, and experience.

We specifically encourage applications from candidates from ethnic minority groups who are underrepresented within our senior roles.

The Museum also adheres to the HMG Baseline Personnel Security Standard (BPSS) for pre-employment screening of Civil Servants.

Museum Website: https://bmrecruit.ciphr-irecruit.com//templates/CIPHR/jobdetail_7747.aspx