Exhibitions Project Manager

Exhibition Management and Registration
• Responsible for the project management of simultaneous major loan exhibitions and small displays at the Wallace Collection and with partner venues, to schedule, budget and museum standards.
• Establish key milestones and deadlines, that are achievable, and delivery focused.
• Set, manage and drive forward project schedules, liaising with stakeholders as required.
• Identify and regularly review risk throughout each project.
• Initiate and chair exhibition meetings including debriefs.
• Work closely with the curator(s) of each allocated exhibition, to develop the object list and confirm loans. Manage loan lists; reviewing according to budgetary and display requirements.
• Oversee meticulous records on the Gallery’s exhibitions management database, or electronic records.
• Oversee Government Indemnity and/or commercial insurance applications.
• Generate transport and packing tenders for national/international fine art transport.
• Manage the coordination of installation/de-installation teams and schedules (Conservators, Art Handlers, Contractors, Designers, Lighting, in house and freelance).

Finance and Procurement
• Accurate management of exhibition project budgets, tracking expenditure, generating accurate forecasts and regularly reporting.
• Procure and appoint transport tenders, external conservators’ services, mount makers, commercial insurance, build contractors and other required services.
• Maintain the management of shared costs for partnership exhibitions, reconcile costs and generate final agreed invoice.

Loan Management
• Diplomatically negotiate loan agreements with lenders to mutually acceptable terms and conditions.
• Independently arrange all loan logistics and procedures including transport, couriers, insurance and British Government Indemnity, Immunity from Seizure applications; to be in line with Wallace Collection policies and practices, DCMS and ACE requirements, Health & Safety and other statutory requirements.
• Always maintain positive working relationship with stakeholders with diplomacy and discretion.

Design and Interpretation
• Manage and oversee the 2D and 3D exhibition design process for allocated projects and chair design meetings.
• Oversee the interpretation process, coordinating the assembly of content.
• Coordinate the production of exhibition build, graphics and printed interpretation liaising with external designers and producers.
• Work to the Wallace Collections H&S and CDM regulations.

Publications
• Support the Head of Exhibitions and Collection Care with the tendering and appointment of external publishers.
• Liaise with Curatorial to ensure the catalogue production schedule falls within the agreed deadlines and budgets.
• Oversee image purchasing for catalogue entries and comparative illustrations, or arranging new photography, ensuring all reproduction and copyrights are compiled with.

People Management
• Line manage and oversee the work of an Exhibitions Assistant, promoting their development.

Other
• Proactively stay informed with current policy across the sector via Continued Professional Development and networks (UKRG, IAL, The Exhibitions Group etc).
• On occasion may be required to support colleagues to oversee the safety of the Collection during events.
• Carry out courier duties for loans from the Wallace Collection to borrowers.
• This job description cannot be considered to be exhaustive and other duties will be determined by circumstances as and when required.

Museum Website: https://www.wallacecollection.org/about-us/join-team/