Collection Systems Project Manager - Fixed Term Contract

Project Management
• Review and update the project plan, confirming and managing key milestones and deadlines to enable success.
• Maintain excellent project governance, monitoring performance and ensuring the project adheres to sector standards and agreed budget.
• Lead the Collection Systems Modernisation Project team and project working groups to synthesize system requirements; prepare updates, manage risk and ensure the project steering group has the information needed to make informed decisions.
• Report progress to stakeholders according to the project schedule and evaluation criteria; ensure the Heritage Fund evaluation and reporting requirements are met throughout the duration of the project.
• With the Documentation and Digitisation Officers, implement quality control procedures to ensure data and digital assets conform to agreed standards.

Digitisation Programme
• Oversee the successful delivery of the digitisation plan, working closely with Digitisation Officer to ensure project milestones and deadlines are met.
• Ensure digitisation, metadata, and museum standards are adhered to throughout.

Collection Records Improvement
• Oversee the successful delivery of the collection records improvement plan, working closely with Documentation Officer to ensure project milestones and deadlines are met.
• Ensure museum data standards, including SPECTRUM, are adhered to throughout.

Collections Systems
• Work in collaboration with the team and internal stakeholders to confirm detailed specifications for the new CMS and DAMS.
• Work closely with the IT department to coordinate and implement security measures to safeguard collections information and digital assets.
• Deliver the procurement of the new systems by writing the tender and evaluation criteria of the CMS and DAMS; manage tender process and selection of vendor.
• With the chosen vendor and internal team, plan the configuration, migration, test environment, launch and live environment testing of the new systems.
• Coordinating between the vendor, project team, web developers and Digital and Audiences department, deliver the full integration of the new systems with the Collection’s website.

People Management
• Manage the Documentation Officer and Digitisation Officer, ensuring project outputs are completed to the agreed high and consistent standard.
• Appoint and manage a Digital Collections Trainee as part of a collaborative project scheme with Westminster University and the Heritage Fund.
• Identify training needs for the team and arrange as required, promoting professional development.

Finance and Procurement
• Accurately manage the project budget, tracking expenditure and generating accurate forecasts with regular reporting.
• With the project Officers, procure and appoint suitable transport and storage for analogue images, equipment and materials.
• Plan for and procure a new CMS and DAMS and their integration with website.
• Ensure all procurement and budget management meets the Heritage Fund criteria, and support colleagues with reporting as required to the Heritage Fund.

Museum Website: https://www.wallacecollection.org/about-us/join-team/