Executive Assistant and Senior Administrator

About the role:

This is an exciting opportunity for an experienced and pro-active administrative professional to join the Development Department.

In this role, the post holder will provide administrative support to the Director of Development, ensuring the smooth running of the day-to-day administration. The post holder will also support the Development Department with by carrying out office manager duties and by facilitating internal communications across the department.

The British Museum is embarking on one of the most significant cultural redevelopment projects undertaken anywhere in the world. The Masterplan will transform the Museum for the 21st century while staying open, maintaining the founding commitment to keep the collection safe and accessible to the public for generations to come. The Department will play a vital role in enabling the Museum’s vision for the future including playing a key role in the inaugural British Museum Ball in October 2025.

Key areas of responsibility:

The Executive Assistant and Senior Administrator will be responsible for:

• Serving as the main point of contact for the Director of Development, managing communications, emails, phone calls, and correspondence.
• Prioritize and manage the Director of Development’s calendar, including coordinating travel arrangements and handling sensitive scheduling conflicts.
• Assist with managing relationships with key donors, sponsors, and stakeholders, keeping contact details up-to-date in the Raiser’s Edge database.
• Facilitate effective internal communication within the Development Department, ensuring information is shared appropriately across teams.
• Advancing fundraising and support engagement objectives by representing the Museum in a professional manner and assisting the Director of Development with the management of key donor relationships.

About you:

• A level standard English or equivalent
• Proficient with a range of software packages including Outlook, Word, Excel, PowerPoint, HR and room booking databases.
• Experience drafting correspondence and documents for a knowledgeable and senior audience.
• Able to prioritise and work under pressure.
• Have a proactive, solutions-focused approach.
• Able to act with tact and sensitivity, and to communicate diplomatically in a fast-paced environment.

About the British Museum:

Founded in 1753, the British Museum’s remarkable collection spans over two million years of human history and culture. The Museum is a leading visitor attraction, and its world-famous collection includes the Rosetta Stone, Egyptian mummies, the Sutton-Hoo finds, and the Lewis Chessmen. The Museum also holds an extensive collection of prints and drawings spanning 600 years, including works by the greatest graphic artists such as Dürer, Michelangelo and Rembrandt.

You can view a selection of our impressive collection of prints and drawings in our virtual gallery.

The Museum offers a competitive benefits package including:

• Generous annual leave allowance of 25 days (rising to 30 days after 10 years’ service) plus 2.5 privilege days and plus bank holidays.
• Membership of the civil service defined benefit pension scheme (find out here what benefits a civil service pension provides).
• Free entry to a wide range of museums and exhibitions
• Participation in private and public Museum activities, including talks by leading curators from around the world and behind-the-scenes opportunities to learn how museums care for and manage their extraordinary collections.
• Interest-free travel, bicycle, and rental deposit loans
• Professional and personal development opportunities
• Employee Assistance Programme
• Discounts on food and gift shop purchases

Additional details:

For more information about this role, please see the job description.

The interviews are expected to take place the week commencing Monday 19 May 2025.

If you have any additional needs that we should be aware of to support you with your application, please provide details to [email protected].

We have a legal responsibility to ensure that employees have the right to work in the UK. If you currently do not hold the right to work in the UK, we can only sponsor a limited number of roles that meet eligibility criteria. To offer a sponsorship, the job role you apply needs to be in the list of eligible occupations: https://www.gov.uk/government/publications/skilled-worker-visa-eligible-occupations. Additionally (with some limited exceptions), the role will need to meet the minimum salary threshold of £38,700 or the going rate for the job, whichever is the highest. You can find more information here: https://www.gov.uk/skilled-worker-visa/your-job

The British Museum is committed to promoting equality of opportunity for all staff and job applicants. We aim to create a working environment in which all individuals can make best use of their skills, free from unlawful discrimination or harassment. We value the benefits that a diverse workforce brings to a museum which represents world culture. The Museum is committed to ensuring that no job applicant suffers unlawful discrimination because of any protected characteristics. Our recruitment procedures aim to ensure that individuals are treated because of their relevant knowledge, skills, and experience.
We specifically encourage applications from candidates from ethnic minority groups who are underrepresented within our senior roles.

We offer a flexible way of working scheme that allows our employees to work remotely in a way that suits them and the organisation. We welcome questions and conversations at interview stage about how flexible working could work for you.

The Museum also adheres to the HMG Baseline Personnel Security Standard (BPSS) for pre-employment screening of Civil Servants.

Museum Website: https://bmrecruit.ciphr-irecruit.com//templates/CIPHR/jobdetail_8054.aspx